Lord Mayor's Convention Trailblazer Grant Terms and Conditions
Successful applicants to the Lord Mayor's Convention Trailblazer Grant Program must comply with the following terms and conditions during the course of their Grant:
(i) The successful recipient of a Trailblazer Grant will be referred to as ‘the Recipient’
(ii) Brisbane Business Events as a business unit of Brisbane Marketing will be referred to as ‘Brisbane Marketing’
(iii) Expenses and activities agreed to by the Recipient and Brisbane Marketing at the time of notification of the Grant will be referred to as the ‘Approved Purpose’
In consideration of receiving the benefit of the Grant, the Recipient must perform the Approved Purpose activities in accordance with the terms set out in the Funding Agreement and these Conditions, unless otherwise agreed in writing by the Recipient and Brisbane Marketing.
The Grant must not be used for any purpose other than that for which the Grant was approved (the ‘Approved Purpose’) without the prior written consent of the Brisbane Business Events as a business unit of Brisbane Marketing.
Subject to these Conditions and the Funding Agreement, Brisbane Marketing will pay directly for Approved Purpose costs, as agreed between the Recipient and Brisbane Marketing at the time of notification of the Grant.
The Recipient acknowledges and agrees that:
(i) if an actual Approved Purpose cost is more than the approved Grant component, Brisbane Marketing is not responsible or obliged to pay any monies additional to the approved Grant amount for that Approved Purpose and may decline to pay for this expense.
(ii) by requesting any payment (whether in whole or in part) of the Grant from Brisbane Marketing, the Recipient will be deemed to have accepted these Conditions and the terms of the Funding Agreement.
(iii) Brisbane Marketing may decline to withhold payment of Approved Purpose costs, in whole or in part, until such time as the Recipient has performed the obligation to which the payment relates.
(iv) benefits under this Grant, in whole or in part, will be assigned directly by Brisbane Marketing and not by the Recipient.
The Recipient agrees to indemnify Brisbane Marketing in relation to any loss or expense incurred by Brisbane Marketing arising from the breach by the Recipient of its obligations or warranties given in relation to this Grant and the Approved Purpose activities.
7. Travel Insurance
Subject to the Funding Agreement, the Recipient agrees that the Brisbane Business Events as a business unit of Brisbane Marketing will expend funds on the Recipient’s behalf, as per the Approved Purpose costs agreed to by the Recipient and Brisbane Marketing at the time of notification of Grant.
8. Travel Arrangements
The Recipient will be covered by Brisbane Marketing’s insurance only while undertaking Approved Purpose activities. If the Recipient prefers or requires additional insurance coverage over and above the standard inclusions of Brisbane Marketing’s insurance, this will be the responsibility of the Recipient and at the Recipient’s expense. Activities undertaken by the Recipient outside of the Approved Purpose will not be covered by Brisbane Marketing’s insurance, and other insurance costs and arrangements for these activities are the sole responsibility of the Recipient.
Brisbane Marketing reserves the right to final approval of all flights and accommodation relating to the Grant.
10. Post-Conference Attendance Report
The Recipient must acknowledge Brisbane Marketing, and the Brisbane Business Events team's contribution/funding in all publicity relating to the Approved Purpose through – as directed by Brisbane Marketing:
(i) Use of the Brisbane Business Events logo as appropriate; and
(ii) Use of the following acknowledgement statement:
“The Lord Mayor's Convention Trailblazer Grant is an initiative of Brisbane Marketing.”
This includes all promotional materials such as brochures, posters, conference programs and invitations, signage at events, all media releases, television, radio and newspaper advertisements, speeches, websites/ blogs, newsletters, annual reports and promotional videos.
Where the Lord Mayor's Convention Trailblazer Grant provides the majority of funding, the acknowledgement should precede all other acknowledgements.
The Recipient will, at their own cost in all things, prepare and submit online to the Brisbane Business Events a two-page Post-Conference Attendance Report no later than six (6) weeks from the date of return from travel to the conference, which details:
(i) an evaluation that demonstrates how the conference attendance has contributed to the aims and objectives of the Lord Mayor's Convention Trailblazer Grant (including addressing any additional criteria or special conditions advised by the Brisbane Business Events team at the time of notification of Grant);
(ii) current and future business development and bidding opportunities for the Brisbane Business Events team, including contacts and other information that may assist in the business development and bidding process (Brisbane Marketing reserves the right to retain and use this information); and
(iii) observations and personal experience relating to knowledge exchange and ongoing economic benefit to the Recipient and Recipient’s organisation.
All reports and accompanying support material and attachments must be submitted online. If the form or the content of either the financial or the evaluation report is not adequate for the purposes of the Brisbane Business Events, the Brisbane Business Events may require the Recipient to submit a revised post-conference attendance report satisfactory to the Bureau within thirty (30) days of written notice to the Recipient.
Any dispute arising out of the Grant and these Conditions will be dealt with initially by direct negotiation between the parties. If the dispute is not resolved within 10 business days, the parties will submit the dispute to mediation or some other form of dispute resolution procedure, and if not resolved within a reasonable period then either party may commence legal proceedings.
Official documents must be signed by the Recipient.
For more information, visit: choosebrisbane.com.au/conventions/trailblazer or contact the program directly.